• Link to AUCVM Facebook page
  • Link to AUCVM Twitter page
  • Link to AUCVM Instagram page
  • Link to AUCVM YouTube page
 
menu button
2021 Annual Conference and the J.T. Vaughn Equine Conference

Sponsors & Exhibitors

We understand the value of both your time and marketing commitments, and we have designed the 2021 Annual Conference program, networking opportunities and social events with that in mind. A limited number of exhibit booths are available for reservation that will provide a variety of opportunities to network with conference participants while raising awareness about your organization. In addition, several sponsorship opportunities are available; one complimentary exhibit booth is included with sponsorship commitments of $5,000 or more. More information about exhibit booths and sponsorship levels and benefits can be found through the link below.

View the Vendor Prospectus (PDF)

Sponsorship, Exhibition and Advertising Opportunities

Exhibit Dates:
September 16-17, 2021

Facility:
The conference will be held at The Hotel at Auburn University and Dixon Conference Center in Auburn, AL. A block of rooms has been held for this event. Hotel reservations may be made by contacting the hotel directly at (800)228-2876.

EXHIBIT BOOTHS

BOOTH: $795 for a single booth | $1,500 for a double booth

  • Each single exhibit space will include one 6’ table (covered and skirted), two chairs, pipe and drape.
  • Two (2) exhibitor registrations
  • Meals on Thursday and Friday
  • Identification sign for your booth
  • Company name sign listing in the conference program

Reservations:
Completed application and payment are required to secure all exhibit booth reservations. Credit card payments may be made using American Express, Mastercard or VISA.

Exhibit Booth and Sponsorship Reservations

Reservations:
Completed application and payment are required to secure all exhibit booth reservations. Credit card payments may be made using American Express, Mastercard or VISA.

Payment Options:

Register online:
aub.ie/vetconference-sponsor

Register by email:
ATTN: Meredith Smildsin
vetconf@auburn.edu

Register by mail:
Auburn University College of Veterinary Medicine
ATTN: Continuing Education/Annual Conference
180 Greene Hall
Auburn University, AL 36849

Exhibit Hours:

(Setup) Thursday, September 168:00 a.m. – 11:30 a.m.
Thursday, September 1611:30 a.m. – 7:30 p.m.
Friday, September 177:30 a.m. – 5:00 p.m
(Break down) Friday, 175:00 p.m. – 8:00 p.m

Exhibitor Representatives:
Exhibitor badges will be provided for each company representative and may be picked up at the main registration desk. Badges are required for admittance to exhibit area. Two badges will be provided with exhibitor registration. Additional charge for extra representatives.

Use of Exhibit Space:
All exhibits and demonstrations must be confined to the exhibit booth. The exhibit chairperson reserves the right to decline or prohibit any exhibit or part of an exhibit which in her/his opinion is not suitable and in keeping with the character of the conference. No spaces shall be sublet without the consent of the exhibit chairperson. Displays will be permitted on the exhibit floor only by official exhibitors. Distribution of advertising matter by representatives of firms who are not official exhibitors is strictly forbidden. The exhibit chairperson reserves the right to restrict exhibit to a minimum noise level and to suitable methods of operation and display of materials. If for any reason an exhibit or its contents are deemed objectionable by the College of Veterinary Medicine or Auburn University, the exhibit will be subject to removal. This reservation includes person, items, conduct, printed material or any item of poor character which the College of Veterinary Medicine or Auburn University consider objectionable to the conference’s well-being. In the event such eviction or restriction is enforced, the College of Veterinary Medicine and Auburn University will not be liable for refunding rental fees or funds for exhibit equipment rental except at its own discretion. Exhibitor agrees that the College of Veterinary Medicine or Auburn University may substitute the actual space assigned to exhibitor if necessary. Exhibitors are urged to use novel and unique ways to attract attention to their exhibit space. The basic responsibility for attracting meeting participants to the exhibit is the exhibitor’s.

Exhibitor expressly agrees not to dismantle her/his exhibit or begin any packing before the closing hour (5:00 p.m. on Friday, September 17) of the Exhibit Hall. Exhibitor must vacate exhibit hall by 8:00 p.m. on Friday, September 17.

Electrical Service:
An electrical outlet is NOT included in exhibit booth rental and will need to be pre-ordered from the hotel.

Shipping:
Exhibitors are responsible for their own shipping arrangements.
All shipping inquiries should be directed to the hotel.

Security:
Auburn University, the College of Veterinary Medicine and staff of the same are not responsible for the safety or the property of the exhibitors, their agents or employees, from theft, damage of fire, accident or other causes. Reasonable care will be used to protect the exhibitor from such loss.

Auburn University
College of Veterinary Medicine
ATTN: Continuing Education/Annual Conference, 180 Greene Hall
Auburn University, AL 36849

2021 Sponsorship Benefits

*Listings in publication offerings is based on time of commitment

PLATINUM SPONSORSHIP BENEFITS

Minimum donation: $10,000

  • Listed on website
  • Included in eNewsletters sent to alumni and referring veterinarians, monthly
  • Included in promotion on CVM social media platforms
  • Included in Auburn Veterinarian magazine–distribute to alumni and friends of the college
  • Signage at the sponsored event (Select from event options on next page, based on your level of sponsorship)
  • General signage to thank all of our sponsors
  • Half page color ad in the 2021 Annual Conference program (artwork due by July 1, 2021)
  • Complimentary conference exhibit booth
  • Up to 4 additional representative badges at no charge
  • Inclusion of company promotional information in attendee packets—Item to be chosen/provided by sponsor (up to two items)

GOLD SPONSORSHIP BENEFITS

Minimum donation: $5,000

  • Listed on website
  • Included in eNewsletters sent to alumni and referring veterinarians, monthly
  • Included in promotion on CVM social media platforms
  • Included in Auburn Veterinarian magazine–distribute to alumni and friends of the college
  • Signage at the sponsored event (Select from event options on next page, based on your level of sponsorship)
  • General signage to thank all of our sponsors
  • Quarter page color ad in the 2021 Annual Conference program (artwork due by July 1, 2021)
  • Complimentary conference exhibit booth
  • Up to 2 additional representative badges at no charge
  • Inclusion of company promotional information in attendee packets—Item to be chosen/provided by sponsor (one item)

SILVER SPONSORSHIP BENEFITS

Minimum donation: $2,500

  • Listed on website
  • Included in eNewsletters sent to alumni and referring veterinarians, monthly
  • Included in promotion on CVM social media platforms
  • Included in Auburn Veterinarian magazine–distributed to alumni and friends of the college
  • Signage at the sponsored event
  • General signage to thank all of our sponsors

BRONZE SPONSORSHIP BENEFITS

Minimum donation: $750

  • Listed on website
  • Included in eNewsletters sent to alumni and referring veterinarians, monthly
  • Included in promotion on CVM social media platforms
  • Included in Auburn Veterinarian magazine–distributed to alumni and friends of the college
  • General signage to thank all of our sponsors

Sponsorship Opportunities

Increase your company’s exposure to Annual Conference attendees with one or more of our sponsorship opportunities listed below.
Please select the opportunities you would like to include with your exhibit booth by listing those options on your registration form.
*Complimentary exhibit booth with sponsorship of $5,000 or more.

FULL SPONSOR PARTIAL SPONSOR SPONSORSHIP ITEM
Events
$12,000 SOLD Exhibit Hall Opening Reception–Thursday evening
$10,000 $5,000 Back to College Social–Saturday
$5,000   Keynote Speaker sponsor
$5,000   Full Day Track sponsor
$3,000   Half Day Truck sponsor
$5,000 SOLD Dental Lab
$3,000   Equine Lab
$2,500   Clinical Pathology Lab
$750   Single lecture sponsor
Lunches & Breaks
$12,000 $3,000 Lunch Thursday
$12,000 $3,000 Lunch Friday
$10,000 $5,000 Breakfast Friday
$10,000 $5,000 Breakfast Saturday
$1,500   Coffee Service Thursday
$1,500   Coffee Service Friday
$750 SOLD Coffee Service Saturday
Merchandise
(sponsor to supply and ship these items once sponsorship is secured)
$3,000 SOLD Lanyards with company logo
$3,000   Attendee conference bags (to include Auburn Logo)
$3,000   USB Drive (for proceedings)
$2,000 SOLD Water bottles
$1,000   Conference notepads
$750   Bag insert (5 available)
$500 SOLD Conference pens